ONE-YEAR FIXED TERM Position (with option to renew)
*Budgeted Salary Range: The Law School’s budgeted hourly rate for this position is: $34.58 - $36.31 per hour. *
The Administrative Support Team at Stanford Law School is looking for a full-time Legal Project Coordinator to join our vibrant administrative, academic, and legal services team. As the leading organizational unit, we work collaboratively with many departments within the Law School and externally to achieve a broad range of programmatic and academic goals. This diverse team has extensive skills, experience, and knowledge essential for providing comprehensive support options.
This position offers operational and administrative support to the Stanford Three Strikes Project, a nationally recognized criminal legal reform and litigation initiative based at Stanford Law School. The Project advocates for prisoners serving life sentences for nonviolent offenses, supports their reintegration into society, and works on policy reforms at national, state, and local levels. The ideal candidate will work closely with a small team of attorneys to develop and manage strategic plans for programs that impact national public policy and criminal justice reform. This role reports to both the Deputy Director of the Justice Advocacy Project and the Associate Director of Administrative Support Services.
To excel in this role, you should possess strong research and presentation skills, be capable of independently managing research projects, and have a keen eye for detail. This position is well-suited for someone with excellent interpersonal skills who can effectively collaborate with various departments. You should be highly motivated, well-organized, and able to work autonomously while providing operational and administrative support for our criminal defense litigation, public policy, and prisoner reentry programs. Additionally, you must be comfortable engaging with incarcerated clients, government officials, community organizers, policy advisors, elected officials, and law enforcement officers.
Key Responsibilities
- Maintain communication with Project clients via phone and written correspondence.
- Address inquiries from clients, attorneys, and the community effectively.
- Serve as a resource on specific policies and procedures.
- Assist with litigation support in state and federal courts, including preparing legal pleadings, formatting documents per court rules, and handling litigation submissions.
- Coordinate and manage conferences, seminars, and events, including vendor recommendations, material production, logistics, and liaison duties with vendors.
- Oversee the electronic filing system.
- Plan and manage calendars, resolve scheduling conflicts, and track court deadlines.
- Handle routine financial transactions, including resolving discrepancies.
- Draft and produce routine communications, coordinate document production, and arrange travel in compliance with unit and university policies.
- Manage office supplies and equipment, including obtaining vendor quotes as necessary.
- Contribute to Project communications and administration, including website and social media management.
- Monitor project scope and report any concerns to the Director.
- Compile data and generate reports and metrics related to the project.
- Perform additional duties as assigned.
MINIMUM REQUIREMENTS
Education and Experience
- High school diploma with three years of administrative experience, or a combination of education and relevant experience.
- Bachelor’s degree is preferred.
- Demonstrated ability to manage multiple projects and priorities simultaneously.
- Proficiency with office software and email applications, including Word, PowerPoint, and Excel.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills, including proofreading.
- Outstanding customer service and interpersonal skills.
- Proactive and able to take ownership of projects.
- Valid Driver’s License and willingness to occasionally drive long distances.
- Willingness to learn computer-based research programs like Westlaw and Stanford systems, including Oracle.
Knowledge, Skills, and Abilities
Preferred Skills
- Experience in criminal legal reform, prisoner reentry, or post-conviction litigation.
- Experience working with socio-economically disadvantaged individuals or those with mental health challenges.
- Interest in advanced studies and academic research in related fields.
- Prior experience in a law firm.
- Experience with website management and social media.
Please submit both a cover letter and resume to be considered for the position.
Core Duties:
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
Maintain approved content on websites.
May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
Minimum Education and Experience
High school diploma and three years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Proficient computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.