Job description

Job Title

Administrative Associate V

Agency

Texas A&M University

Department

Environmental Health & Safety

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Administrative Associate V is responsible for coordinating daily office support activities and administrative interactions, maintaining administrative records, coordinating meetings, greeting visitors, distributing mail, tracking administrative metrics, and ordering supplies.

Essential Duties

Administrative Support

Coordinates daily office support activities and administrative interactions
Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matter
Coordinates the maintenance of files, records, office supplies, or equipment
Maintain office supply inventory and order office supplies as needed

Coordinate meetings

Coordinate departmental staff meetings, manage calendars for room reservations, order business meals as necessary
Maintain meeting logs, take, and publish meeting notes, provide assistance with scheduling meetings, guest speakers
Organize information and materials for distribution

Customer Service

Answer EHS main line and direct phone calls
Acts as the point of contact for internal and external clients
Distribute mail
Responds to departmental personnel and customer inquiries via email
Provide general support to visitors
Gather information for the emergency response phone calls that come in during normal business hours to provide to the team on-call

Business Support

Create invoices or requisitions for review to the Department of Finance for Operations
Maintains fiscal and administrative records
Provides travel support with gas and travel cards
Serves as back up support for EHS based finance and operations tasks

Assist with departmental administration

May assist with administration of contracts and summary reports
Composes correspondence
Assists with administration of unit, program, or project
Maintain work anniversaries and birthday databases
Interacts with IT to update internal directory
Assists with coordinating student worker tasks
Makes recommendations for process improvements, administrative changes, or new initiatives

What You Need to Know

Salary: $19.62/hour

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. 

Required Education and Experience

High school diploma or equivalent combination of education and experience
Five years of experience in general office or clerical work

Knowledge, Skills, and Abilities

Knowledge of word processing, spreadsheet, and database applications
Ability to multitask and work cooperatively with others
Excellent written communication, analytical, interpersonal, and organizational skills
Ability to work in a high stress environment
Ability to work with sensitive information and maintain confidentiality
Ability to work independently once given a project

Other Requirements and Factors

This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.   

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

View original posting on Workday

What applying to Texas A&M University System usually looks like

Based on publicly available information, candidates applying through Workday to Texas A&M University System can typically expect a standard higher-education application process. Applicants generally create a Workday profile, submit a resume, and complete required screening questions or supplemental documents such as cover letters or transcripts. Given the wide variety of roles posted, from administrative and academic positions to skilled trades and public safety, the process may include multiple stages such as an initial application review, a phone or video screening, and one or more interviews with hiring managers or departmental committees. Background checks, reference verification, and sometimes skills assessments are common for many public institution roles. Response times vary depending on department needs and staffing timelines. Candidates should ensure their Workday profile is complete and accurate, as automated system matching commonly influences initial screening outcomes.

Based on publicly available information. LandEarly does not verify interview process details.

Administrative Associate

What applying to Texas A&M University System usually looks like

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