Job description

Job Title

Administrative Associate V

Agency

Texas A&M University - San Antonio

Department

Department Of Educator & Leadership Preparation

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

This position is responsible for maintaining department records including faculty office hours, load reports, syllabi, textbook adoptions, low-enrolled class requests, travel requests and vouchers, independent study requests, and overload requests. The administrative assistant performs other activities as needed including budgetary activities (i.e. payroll, costing allocations, account maintenance, PMRs, etc.) preparing faculty travel requests, events, and vouchers; preparing faculty load reports and faculty course reassignments; and compiling reports that may be required by university administration or external agencies.

Responsibilities:

Maintains records related to the activities of the department.
Budgetary Processes such as payroll and budget transfers.
Screens calls and makes appointments for the Department Chair.
Handles correspondence and prepares reports and contracts.
Maintains office equipment and assists in acquiring supplies for dept. needs.
Maintains active files and assists in the processing of related program information.
Assists with correspondence and maintenance of hiring files.
Assists in the preparation of travel requests and vouchers.
Prepares workload reports.
Verifies schedules.
Performs other duties as assigned.

Required Education and Experience:

High school diploma or higher in related field.
Five (5) years of related experience.

Knowledge, Skills and Abilities:

Knowledge of word processing, spreadsheet, and database applications.
Knowledge of accounting and budgeting for department.
Ability to multitask and work cooperatively with others.
Excellent written communication, analytical, interpersonal, and organizational skills.
Ability to work in a high stress environment.
Ability to work with sensitive information and maintain confidentiality.
Ability to work independently once given a project.

Applicant Requirement Instructions: 

Please make sure to provide the following documents: 

Cover Letter
Resume / CV 
Professional References

For detailed instructions on how to apply for any position on our website, please use the following link: 

http://www.tamusa.edu/humanresources/job-opportunities/index.html   

Summary of Employee Benefits: 

www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. 

Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at 210-784-2058. 

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

View original posting on Workday

What applying to Texas A&M University System usually looks like

Based on publicly available information, candidates applying through Workday to Texas A&M University System can typically expect a standard higher-education application process. Applicants generally create a Workday profile, submit a resume, and complete required screening questions or supplemental documents such as cover letters or transcripts. Given the wide variety of roles posted, from administrative and academic positions to skilled trades and public safety, the process may include multiple stages such as an initial application review, a phone or video screening, and one or more interviews with hiring managers or departmental committees. Background checks, reference verification, and sometimes skills assessments are common for many public institution roles. Response times vary depending on department needs and staffing timelines. Candidates should ensure their Workday profile is complete and accurate, as automated system matching commonly influences initial screening outcomes.

Based on publicly available information. LandEarly does not verify interview process details.

Administrative Associate

What applying to Texas A&M University System usually looks like

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