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Job Category:
University StaffEmployment Type:
RegularJob Profile:
Inventory Control Coordinator IJob Summary:
UW Veterinary Care (UWVC) is seeking an organized and proactive Hospital Inventory Clerk to join our Central Supply team. In this vital role, you will serve as the backbone of our clinical operations, ensuring that life-saving medical supplies, materials, and equipment are accurately tracked, stocked, and delivered to veterinary teams across the hospital. Your attention to detail directly impacts our ability to provide world-class care to our animal patients every day.
At UWVC, you become part of a compassionate community dedicated to advancing animal health and supporting veterinary excellence. This full-time position offers a stable weekday schedule, predictable hours, and the opportunity to make a meaningful difference behind the scenes of a premier veterinary teaching hospital.
Schedule:
Monday-Friday, 8AM-5PM, with 1-hour, unpaid lunch
Key Job Responsibilities:
- Shelves inventory and maintains organization (30%)
- Generates inventory reports to account for available stock and usage (10%)
- Tracks inventory levels and places replenishment orders following established vendor procurement procedures (10%)
- Inspects and inventories received items and processes notifications to appropriate entities (30%)
- Accurately pick, pack, and manage the daily distribution of medical supplies to various clinical units and specialty services throughout the hospital (10%)
- Monitor inventory par levels across Central Supply and Omnicell locations, making strategic adjustments to prevent stockouts and support seamless hospital workflows (10%)
Department:
School of Veterinary Medicine
UW Veterinary Care Hospital
Purchasing
Compensation:
The starting hourly rate for the position is $19.00/hour (but is negotiable based on experience and qualifications).
UW Veterinary Care offers competitive wages (including night and weekend differential, if applicable), outstanding employee benefits https://hr.wisc.edu/benefits/new-employee-benefits-enrollment/benefits-for-employees-covered-by-the-wrs/ , ample paid time off https://hr.wisc.edu/benefits/leave/paid-leave/ .
Required Qualifications:
Minimum of 1 year experience ordering and managing inventory
Ability to lift a minimum of 50 pounds independently
Ability to stand, walk, bend, reach, push, and pull loaded stock carts (weighing up to 100+ lbs on wheels) for extended periods throughout an 8-hour shift.
Ability to safely manipulate boxes, use box cutters, handle barcode scanners, and unpack fragile or specialized medical supplies.
Proficiency with basic computer systems, web browsers, and standard office software (e.g., Microsoft Office/365, email, and digital forms).
Basic arithmetic skills to accurately count, verify shipment quantities, calculate par replenishment units, and perform stock reconciliations.
Preferred Qualifications:
Demonstrated experience setting, monitoring, and optimizing inventory par levels in a high-volume warehouse, healthcare, or retail setting to minimize stockouts and excess inventory.
Hands-on experience using modern inventory management software or automated stock tracking applications.
Strong organizational skills with a proven track record of maintaining clean, efficient, and well-categorized storage areas.
Quick learner with strong digital literacy, comfortable learning new software platforms, operating barcode/RFID scanners, and maintaining accurate digital records.
Prior experience managing inventory, medical supplies, or pharmaceuticals in a hospital, clinical, or veterinary environment.
Experience reviewing inventory usage reports, analyzing consumption trends, and recommending stock adjustments to support daily operational needs.
Excellent interpersonal and communication skills to effectively collaborate with clinical staff and purchasing and inventory teams.
Education:
High School Diploma Required
Associate’s degree Preferred
How to Apply:
Begin the online application process by clicking the 'Apply' button. Applicants are asked to upload a current copy of their resume, outlining their experience as it applies to this position.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
Contact Information:
Hiring Manager: Kate Hawley, Assistant Hospital Director, kate.hawley@wisc.edu
Human Resources Support: Anne Kaldunski, HR Coordinator, akaldunski@wisc.edu
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Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
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