Event and Program Assistant

External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. 

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

Under general supervision, the Event and Program Assistant supports the execution of Reynolda House Museum of American Art & Reynolda Gardens events and programs that reflect the brand and provide guests with transformative experiences. Executes logistical requirements and physically sets up and breaks down events and programs. Provides administrative support for the department and museum through commitment, creative efficiency, and resourceful solutions.

This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Job Description

Essential Functions: 

• Sets up for events and programs including tables, chairs, a/v equipment, bar, food, glassware, linens, event equipment, floral arrangements, decorations, lighting, etc. Attends assigned programs and events to manage behind-the-scenes logistics. Provides a/v support before and during programs as assigned. 
• Pours beer, wine, and non-alcoholic beverages during special events. Removes and replaces furniture as needed. 
• Stores equipment and materials properly and in the correct areas. 
• Picks up, returns, and folds linens from the Facilities department. 
• Breaks down events in a timely manner. 
• Keeps records of alcohol consumption. 
• Shops for drinks, food, plates, napkins, silverware, glassware and other supplies for museum. 
• Provides administrative support for department. 
• Interacts with museum donors, members, families, and visitors.
• Maintains a professional appearance and demeanor. 
• Performs other related duties as assigned.

Required Education, Knowledge, Skills, Abilities: 

• Associate’s degree and at least three years of experience, or an equivalent combination of education and related experience. 
• Ability to organize priorities. 
• Effective communication skills, both oral and written. 
• Ability to work as a team member, and independently. 
• Knowledge of set-up, operation, and maintenance of audiovisual equipment in a museum environment. 
• Proficiency in computer use including Microsoft Office, Google suite, and other relevant software. 
• Ability to read, understand and follow safety procedures. 
• Ability to work flexible schedule including after hours and/or weekends, as specified by supervisor. 
• Knowledge of basic alcoholic beverage service and storage and/or ability to learn safe and appropriate practices quickly and effectively. 
• Must be able to meet the requirements of the University's automobile insurance policy. 
• Physical Requirements: Heavy work. Exerting up to 100 pounds of force occasionally and/or up to 50 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Preferred Education, Knowledge, Skills, Abilities: 

• Experience in a museum or art related field.

About Reynolda:

Reynolda is set on 170 acres in Winston-Salem, N.C. and comprises Reynolda House Museum of American Art, Reynolda Gardens and Reynolda Village Shops and Restaurants. The Museum presents a renowned art collection in a historic and incomparable setting: the original 1917 interiors of Katharine and R. J. Reynolds’s 34,000-square-foot home. Its collection is a chronology of American art and featured exhibitions are offered in the Museum’s Babcock Wing Gallery and historic house bedrooms. The Gardens serve as a 134-acre outdoor horticultural oasis open to the public year-round, complete with colorful formal gardens, nature trails and a greenhouse. In the Village, the estate’s historic buildings are now home to a vibrant mix of boutiques, restaurants, shops and services. Affiliated with and adjacent to the Reynolda Campus of Wake Forest University, plan your visit at reynolda.org and use the free mobile app, Reynolda Revealed, to self-tour the estate.

Mission: Reynolda–as a museum, garden, and historic country estate–connects people with the beauty and complexity of the American story through the integration of art, learning and nature. We cultivate experiences and environments that foster belonging. 

Values: exploration, open-mindedness, continuous improvement, community building, passion.

Additional Job Description

Time Type Requirement

Part time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.  

 

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.