Location

SAINT LOUIS, MO 63110



Scheduled Hours

40

Position Summary

Coordinates clinical trials invoicing and payment reconciliation. Reviews clinical trial protocols and negotiated budgets to determine research charges and appropriate funds. Coordinates with numerous departments to establish study specific billing plans. Serves as a point of contact to facilitate data sharing between the University and Hospital billing matrix, a process for determining standard of care vs research funded patient billing. Executes billing plans for each study.

Job Description

• Performs a thorough review of new protocols, protocol amendments, and Investigator initiated concept studies to identify study related procedures and services, then organizes them into a schema to create a budget for billing. In collaboration with the study team leads and PI, identifies and differentiates between Standard of Care (SOC) vs Research procedures. Distributes pertinent information to PI, pharmacy, nursing, lab, imaging and other departments as required to ensure schema accurately depicts the requirements of each contributor.
• Implements database and spreadsheet applications for billing, invoicing, and reconciling using a variety of WashU system related applications.
• Maintains regular contact with sponsor to finalize monthly invoices and tracks revenue and outstanding invoices.
• Utilizing internal costs, historical study metrics and the sponsor’s budgetary proposal, prepares a budget to be sent to the sponsor to begin negotiations. Maintains regular contact with sponsor to finalize the budget and facilitates inclusion of the budget into the formal Clinical trial agreement through regular contact with staff in the University contracts office for clinical trials.
• Coordinates with research regulatory staff to ensure each study’s consent form correctly identifies which procedures are paid for by the study and which procedures will be billed to insurance (SOC vs R) in alignment with the final clinical trial agreement and ensure charges have been routed to research appropriately.
• Conducts a line-by-line review of all final Clinical trial agreements to ensure final contracts accurately reflect the budget terms agreed upon.
• Prepares an individual study plan to assist the study coordinators in completing study procedures and to ensure that supporting departments’ charges for study services are appropriately captured and billed to the study.
• Coordinates with financial billing contact for each study to ensure that billing and collection activities are in accordance with established budget.
• Provides the University and Hospital research billing compliance office with each studies billing plan based on the final budget approved and the fully executed contract. Works with these offices to provide clarification, corrections and updates to the billing plan through the life of the study.
• Serves as the Point of Contact to troubleshoot compliance problems and questions.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions:

• Normal office environment.

Physical Effort:

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Finance Or Business Management Areas (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree - Business

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Applications, Databasing, Interpersonal Communication, Spreadsheets

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.