Job description
• Company: Vensure Employer Solutions — the largest privately held organization in the HR technology and service sector, providing HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a “One Employer Solution” headquartered in Chandler, Arizona, Vensure helps businesses streamline and grow operations. Visit www.vensure.com.
• Position: Service Operations Distribution Specialist (Job ID: 18202) — NY.
• Position Summary: Deliver accurate, timely, and secure distribution of payroll materials in a high-volume payroll environment. Manage end-to-end printing, packaging, and preparation of payrolls for the organization’s client base while meeting quality, timeline, and compliance standards.
• Compensation: $15.00 - $20.00 hourly
• Essential Duties and Responsibilities:
• Assemble and prepare payroll packages according to client counts, ensuring required materials (registers, departmental reports, worksheets, liability reports, checks, vouchers, miscellaneous documents) are included and meet quality and timeline standards.
• Operate office and production equipment, including mailing systems, shipping PCs, printers, sealers, and related machinery.
• Inspect printed payroll checks; perform quality checks, sort, and package for secure pickup or delivery.
• Coordinate and complete daily mail and overnight shipping label posting to meet distribution schedules.
• Complete package confirmations, logs, and checklists to track package movement, security, and location.
• Follow security, confidentiality, and audit protocols to protect sensitive client and payroll information.
• Identify, document, and escalate discrepancies or issues to appropriate personnel to prevent missing, incorrect, or delayed output.
• Stage and replenish packaging supplies to maintain production readiness.
• Load and unload paper stock and materials to support printers and production equipment.
• Execute daily processing and printing tasks across multiple platforms with accuracy and timeliness.
• Coordinate and monitor computer processing jobs, verify successful completion, and address interruptions or errors promptly.
• Maintain regular on-site attendance as an essential job function for secure system access, collaboration on sensitive technical matters, participation in operational meetings, and hands-on activities.
• Marginal Functions:
• Build and maintain relationships with team members and peers across disciplines to coordinate communications and services affecting clients.
• Provide light administrative support (filing digital documents, maintaining shared drives, archiving vendor or training records).
• Help maintain cleanliness and organization of production and storage areas.
• Attend webinars and training to stay current on department and company best practices.
• Complete projects and other duties as assigned by the supervisor.
• Knowledge, Skills, and Abilities:
• Excellent communication and interpersonal skills; ability to collaborate across teams and build positive working relationships.
• Strong time management and prioritization skills in a fast-paced environment.
• Flexibility to perform varied print room assignments, operate different equipment, run varied jobs, and learn new machinery/processes.
• Ability to collaborate with internal departments for seamless operations and workflow coordination.
• Strong work ethic, teamwork orientation, professionalism, reliability, and enthusiasm.
• Sound decision-making abilities when evaluating information and determining actions.
• Working knowledge of shipping and logistics vendors (FedEx, UPS, other couriers); ability to coordinate shipments, evaluate service levels, manage vendor relationships, and identify cost-saving opportunities.
• Exceptional attention to detail to review printed documents for quality and accuracy.
• Education & Experience:
• High School Diploma preferred or equivalent combination of experience, skills, or education (including relevant non-traditional degree programs or job training programs).
• One (1) or more years of experience with cloud-based printing solutions preferred.
• One (1) or more years of experience with administrative and clerical procedures.
• Experience with Microsoft Office (Outlook, Teams, Excel, PowerPoint) and demonstrated ability to learn other applications as needed.
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