Administrative Associate

Job Title

Administrative Associate V, Cell Biology and Genetics

Agency

Texas A&M University Health Science Center

Department

Cell Biology and Genetics

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who we are 

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want

The Administrative Associate V will provide administrative support for the Department of Cell Biology and Genetics at the Naresh K. Vashisht College of Medicine and serve as backup to the department's Administrative Coordinator. Responsibilities include scheduling meetings, managing inventory, and performing additional duties as assigned.

What you need to know

• Salary: Commensurate
• Schedule/Location: Full-time | College Station, TX
• Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.   

Qualifications

Required Education and Experience

• High school diploma or equivalent combination of education and experience.
• Five years of related experience.

Preferred Qualifications

• Proficiency in Microsoft Excel, Word, Outlook, Concur, FFX, and Workday.
• Experience in FAMIS, FRS, Canopy, Maestro, and AggieBuy.
• Must possess professional written and oral communication skills as well as excellent planning and organizational skills.

 Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to work in a high stress environment.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently once given a project.
• Strong interpersonal and organizational skills.

Responsibilities

Administrative Support

• Provides Administrative support to Department of Molecular and Cellular Medicine.
• Assists in the development of office procedures, including complex or specialized functions.
• Composes correspondence, reports, and presentations including editing, proofreading, and analysis.
• Verifies, processes, and reviews forms, reports, tables, and other documents.
• Performs special analyses and project summaries.
• Utilizes AggieBuy to order office supplies, receives packages.
• Maintains Lab Staff and Academic Collaboration lists.
• Assists Business Coordinators or Business Administrator as necessary.
• Assists Sr. Administrative Coordinator with Academic Collaboration packets and helps maintain any paperwork or correspondence related to the collaborators.
• Assists Sr. Administrative Coordinator with Visiting Scholar packets for international visitors and interfaces with ISFS or ISS.

Office Support

• Serves as the first point of contact for visitors to the office.
• Evaluates incoming mail, correspondence, and inquiries, distributing with instruction on action items as needed.
• Receives packages from loading dock and notifies recipients.
• Maintains supply inventory for office.
• Requests services such as printing, work orders, equipment maintenance, etc.
• Processes content requests for departmental website and maintains departmental content accuracy.
• Assists in the supervision of student worker(s).
• Submits Facilities work orders and tracks status.
• Handles first reports of injury and interfaces with Risk Management.

Events

• Selects and arranges facilities, equipment, and food for meetings, seminars, and other special events; compiles materials for meetings.
• Schedules rooms for meetings, seminars, and classes.

Property/Inventory

• Performs Alternate Property Officer duties for department.
• Maintains equipment inventory (HSC, OSRS, and TEES), performs annual inventory certification, and coordinates surplus pickups.

Other Duties

• Performs other duties as assigned.

Additional Information

Machines or equipment used in the performance of essential duties

Computer: 25 hrs.

Telephone: 5 hrs.

Copier: 1 hr.

General Office Equipment: 2 hrs.

Physical Requirements

• This job requires lifting, stooping, and bending.

Why Texas A&M University?   

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.