Administrative Coordinator

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Institute For A Disaster Resilient Texas

Proposed Minimum Salary

$21.63 hourly

Job Location

College Station, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

Who We Are

The Institute for a Disaster Resilient Texas (IDRT) at Texas A&M University brings together research, data, and collaboration to strengthen communities against natural hazards. Established to bridge the gap between science and decision-making, IDRT delivers cutting-edge analytics, tools, and evidence-based solutions that support state agencies, partners, and local communities in preparing for, responding to, and recovering from disasters. Through innovative research and a commitment to public impact, we help build a more resilient Texas for the long term. To learn more, visit https://idrt.tamu.edu

What We Want

We are looking for a highly organized and proactive administrative professional who excels at coordinating multiple priorities, supporting office operations, and providing exceptional customer service. The ideal candidate is detail-oriented, communicates effectively, and can manage schedules, events, purchasing, invoicing, and administrative processes while maintaining a high level of professionalism.

What You Need to Know

Salary: $21.63 - $26.44/hourly.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.  

Other Requirements and Factors:

• This position may require up to 30% or more travel

• This position may require work beyond normal office hours and/or work on weekends

• This is a wage position established to accommodate a temporary organizational need. As such, TAMU does not guarantee any set number of hours or length of employment in this role

Essential Duties/Tasks

Administrative Operations Management 

• Oversees planning and execution of administrative operations. 

• Maintains daily office calendar and appointment monitoring. 

• Reviews and monitors project and program timelines and proactively identifies issues. 

• Researches and responds to inquiries about office procedures and processes. 

• Coordinates logistical arrangements for travel, meetings, and events. 

• Serves as primary or backup administrative support to assigned functional areas. 

Support and Coordination 

• Provides administrative support for executive staff and various team members. 

• Coordinates meetings, conferences, and special events. 

• Ensures compliance with office policies and procedures. 

• Compiles and distributes candidate itineraries and schedules for interviews. 

• Coordinates logistical arrangements for staff events and meetings. 

• Provides administrative support with invoicing.

• Provides administrative support with purchasing.

• Other duties as assigned.

Compliance and Policy Oversight 

• Monitors compliance with office policies and procedures. 

• Provides technical information regarding administrative procedures. 

• Assists in establishing procedures to ensure compliance with regulations. 

Staff Training and Supervision 

• Supervises and trains student workers and support staff. 

• Assists in the development of processes for student onboarding. 

Qualifications

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience. 

• Two years of experience in office administration. 

 

Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others. 

• Knowledge of word processing, spreadsheet, database, and presentation applications. 

• Interpersonal and communication skills.  

• Planning and organization skills. 

• Ability to effectively communicate both orally and in writing.

• Ability to positively and professionally interact with clients and staff.

• Excellent communication and presentation skills.

• Strong interpersonal and organizational skills.

• Working knowledge of office software and instructional programs.

• Knowledge of principles and methods for teaching and instructing individuals and groups.

• Skilled in utilizing various learning and active listening strategies.

• Ability to orally comprehend and express information and use inductive and deductive reasoning.

• Ability to facilitate and adapt course and the course content.

• Ability to positively and professionally interact with clients and staff, groups of various sizes.

 

Physical Requirements:

• Ability to lift/move up to 20-30 lbs with assistance.

• Ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.