Job Title
Administrative Coordinator IIAgency
Texas A&M University Health Science CenterDepartment
Medical PhysiologyProposed Minimum Salary
CommensurateJob Location
Bryan, TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Administrative Coordinator II works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.
What you need to know
Schedule: This position may require work beyond normal office hours and/or work on weekends.
Salary: Compensation will be commensurate to the selected hire’s experience.
Responsibilities:
Administrative Support Coordination
Coordinates administrative support to include maintaining the department head's calendar and meetings.
Plans and coordinates administrative activities and services.
Monitors office procedures and ensures adherence to office protocols.
Reviews and signs documents for supervisor.
Attends meetings or committees on behalf of supervisor.
Prepares and reviews operational and special reports.
Coordinates office records retention and maintains office references, resource materials, and filing system.
Coordinates travel arrangements and prepares itineraries. Academic Collaborators/Visiting Scholars
Plans and coordinates meetings, seminars, and other special events.
Coordinates the ordering and maintenance of office supplies and equipment.
Makes recommendations for process improvements or administrative changes.
Coordinates with HR as needed; hires, supervises, trains, and evaluates the work of others.
Compliance and Policy Implementation
Develops and maintains knowledge and understanding of relevant state guidelines.
Interprets and applies guidelines to assist in determining residency status for students.
Analyzes incoming inquiries and provides proper instructions for resolution.
Reviews student records and analyzes situations to determine eligibility for tuition rebates.
Coordinates with external departments for compliance with scheduling and registration rules.
Works with stakeholders to resolve issues concerning access to teaching space.
Ensures the integrity of data by monitoring submissions and identifying issues.
Departmental Duties
Serves as the front office manager
Manages badge requests, serves as the TAMU Parking Representative, and acts as the package liaison.
Plans and coordinates department social events.
Provides support for Faculty Appointments, Promotion and Tenure
Creates and manages polls, RSVPs, electronic forms, documents, routing, etc.
Special Projects and Reporting
Performs special analyses and project summaries.
Prepares documentation for appeals submitted to relevant panels.
Assists in the development of college-level guidelines and protocols.
Conducts new user training for scheduling systems.
Coordinates continuous review of classroom utilization for efficiency assessments.
Assists department head with special projects.
Monitors project timelines and identifies issues.
Communication and Stakeholder Engagement
Serves as a primary point of contact for inquiries related to registration administration.
Maintains systems utilized for class schedule development and user security/access.
Responds to non-routine requests regarding state policies.
Consults with colleges and departments on best practices related to scheduling and registration.
Prepares and takes minutes at meetings.
Manages correspondence and communications for the office.
Coordinates with others regarding webpage updates
Other duties as assigned
Qualifications:
Required Education and Experience
Bachelor's degree or equivalent combination of education and experience.
Three years of experience in office administration.
Knowledge, Skills, and Abilities
Ability to multitask and work cooperatively with others.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Interpersonal and communication skills.
Planning and organization skills.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.