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Position Summary:
The Admissions and Enrollment Coordinator is part of the Office of Graduate and Professional
Admission in the Peabody College of education and human development at Vanderbilt
University and is an individual contributor responsible for supporting efforts to attract, recruit,
and enroll top candidates for all campus and online programs and other non-degree certificates
and micro credential. This position reports to the Senior Director of Strategic Enrollment
Management
About the Work Unit:
The Office of Graduate and Professional Admissions collaborates with colleagues in the Dean’s
office, faculty, campus partners, and external stakeholders to expand Peabody’s impact and
reach. The office’s primary goal is to recruit and support the enrollment of well-qualified students
and learners for degree programs and lifelong professional education and credential offerings.
Key Functions and Expected Performance:
• Personalized Admissions Support: Provide individualized guidance and support to
prospective students throughout the admissions process, addressing questions
and concerns to facilitate informed decision-making.
• Networking and Outreach: Present at partner organizations, graduate school fairs
and undergraduate classrooms on Peabody’s portfolio. Communicate consistently
and meaningfully with students via phone, email, and SMS as needed for proper
funnel management. Travel if necessary.
• Admissions Communications and Campaign Execution: Execute prospective
student, applicant, admitted student, and enrollment communications in Slate and
other approved platforms in alignment with Peabody’s admissions communications
strategy. Use approved templates, messaging, and brand standards to ensure
students receive accurate, consistent, and student-centered information
throughout the enrollment lifecycle. Share student feedback and recurring
questions to help inform future communications and outreach efforts.
• Event Coordination: Assist in the planning and execution of recruitment events,
online and in-person information sessions, and outreach activities aimed at
engaging prospective students and promoting the advantages of Peabody programs.
Application Review Support: Thoroughly assess student applications, facilitate
interviews, and engage with faculty to ensure the timely and accurate
determination of admissions decisions that align with institutional objectives and priorities.
• Data Analysis and Reporting: Literacy with recruitment metrics and data that
assesses the effectiveness of recruitment strategies.
• Performance Measurement: Collaborate with the Sr. Director of Strategic
Enrollment Management to develop Objectives and Key Results (OKRs) related to
recruitment efforts, analyzing data to measure effectiveness and inform continuous
improvement strategies.
• Candidate Tracking & System Management: Maintain accurate and current
records of all candidate interactions while leveraging Vanderbilt’s systems and
tools to streamline and support recruiting processes.
• Internal Collaboration: Partner with all areas of Peabody and Vanderbilt to
collaborate on cohesive outreach campaigns, informational sessions, and events
that effectively engage early career professionals.
• Institutional Knowledge: Maintain a thorough understanding of the university's
academic offerings, admission requirements, and financial aid options to
effectively advise students on their options.
Supervisory Relationships:
• This role does not entail direct supervisory responsibilities for full-time or part-time
staff members. This position reports directly to the Sr. Director of Strategic
Enrollment Management.
Education and Certifications
• Bachelor’s degree from an accredited institution of higher education is required.
• A master’s degree from an accredited institution in higher education
administration, business, public policy, or related field is preferred.
Experience and Skills:
• Experience: 2-3 years of experience in higher education admissions and
enrollment experience or equivalent.
• Technologies: Experience using Slate is preferred. An aptitude for learning quickly
is required.
• Skills: Strong communication and interpersonal skills, with the ability to engage
diverse audiences effectively. Exceptional organizational and project management
abilities are essential. Ability to provide excellent customer service. Strong sales
skills and time management are needed to handle the multiple tasks placed upon
the position.
• Analytical Skills: Experience in utilizing data-driven approaches for decision making
and strategy development.