Job description

Job Title

FBS Administrator I

Agency

Texas A&M University

Department

FMO Financial Management Operations

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Administrator I, under general supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

Essential Duties

Accounting / Business Support

Prepares, reviews, and audits financial system entries
Reconciles accounts
Identifies outstanding items and implements solutions/communicates actions
Provides oversight, reviews, and audits financial and accounting transactions
Assists with external reporting functions
Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests

Office / Project Support

Tracks internal projects, audits, business records, and records management
May coordinate access requests
May oversee or lead a function or serve as a subject matter expert in one or more areas
May review and revise job aids as needed
May supervise student workers
May mentor or train subordinate staff members

Department Specific

Handle Accounts Payable Help Line in addition to the AggieBuy and Accounts Payable Help desk
Handle emails and phone calls within specified timelines
Contribute to the team by working effectively with others
Serve as a resource in educating the departmental personnel in Accounts Payable procedures
Work with vendors to assist them with identifying proper payment application
Serve as a liaison between vendors and TAMU departments and TAMU System parts to initiate payments
Review medical, indemnity, royalty and outside counsel vouchers in FAMIS while maintaining compliance with TAMU, TAMU System and State of Texas disbursement guidelines
Must work to resolve any problems or gather missing documentation in a timely manner and keep it organized and flowing
Review encumbrance requests

What You Need to Know

Salary: $49,271 annual

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
No experience

Required Knowledge, Skills, and Abilities

Knowledge of word processing, spreadsheet, and database applications
Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
Strong verbal and written communication skills
Ability to work independently once given a project
Ability to apply rules and regulations in a complex environment

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.   

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

View original posting on Workday

What applying to Texas A&M University System usually looks like

Based on publicly available information, candidates applying through Workday to Texas A&M University System can typically expect a standard higher-education application process. Applicants generally create a Workday profile, submit a resume, and complete required screening questions or supplemental documents such as cover letters or transcripts. Given the wide variety of roles posted, from administrative and academic positions to skilled trades and public safety, the process may include multiple stages such as an initial application review, a phone or video screening, and one or more interviews with hiring managers or departmental committees. Background checks, reference verification, and sometimes skills assessments are common for many public institution roles. Response times vary depending on department needs and staffing timelines. Candidates should ensure their Workday profile is complete and accurate, as automated system matching commonly influences initial screening outcomes.

Based on publicly available information. LandEarly does not verify interview process details.

Finance & Business Services Administrator

What applying to Texas A&M University System usually looks like

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