Department
BSD ADM - Research Administration
About the Department
Job Summary
Responsibilities
Leadership:
- Reporting to the Director of Post-Award, the Senior Manager will supervise and lead a team of post-award coordinators administrators, ensuring effective coordination and collaboration within the team.
- Oversee the outgoing subaward process.
- Provide mentorship, guidance, and professional development opportunities for team members.
- Set performance expectations, conduct regular evaluations, and provide constructive feedback.
- Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.
Implementation of Policies/SOPs:
- Work with the Director of Post-Award to update post-award policies and standard operating procedures in alignment with institutional guidelines and federal regulations for procedures directly related to coordinator duties.
- Regularly review and update policies to ensure compliance with evolving regulations and best practices.
- Identify opportunities for process improvement and streamline and optimize post-award processes to enhance efficiency and effectiveness.
Portfolio Management:
- Works with faculty and staff to manage all post-award activities for a dedicated portfolio of complex awards. Provide regular financial projections and monitor all transactions.
- Prepare and ensure timely submission of all financial reporting.
- Request agency prior approval for award changes as necessary.
Other:
- Supervises employees that provides specialized support for the research enterprise within a department or unit, including post-award administration for all sponsored activity.
- Serves as liaison between PIs, University administrative offices, and external agencies.
- Supervises employees directly including selection, training, performance appraisal and work allocation. Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
- Monitors industry trends and remains current with agency and regulatory changes. Plans for department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field or an equivalent combination of education and experience.
Work Experience:
Certifications:
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Preferred Competencies
- Excellent communication, interpersonal, and problem-solving skills.
- Ability to work collaboratively and provide exceptional customer service.
- Commitment to the University of Chicago's mission and values.
Working Conditions
- Office Environment.
Application Documents
- Resume (required)
- Cover Letter (preferred)
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When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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