Supervisor, Purchasing

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

120 Corporate Woods, Rochester, New York, United States of America, 14623

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

500160 Pharmacy SMH

Work Shift:

UR - Day (United States of America)

Range:

UR URG 110

Compensation Range:

$61,000.00 - $85,400.00

Responsibilities:

Supervises assigned pharmacy purchasing and inventory support staff and leads inventory and procurement activities across pharmacy locations. Independently investigates complex inventory discrepancies, develops and executes functional goals, and implements controls that maintain lean inventory, continuity of supply, accurate reporting, and compliance with University policies, sponsor requirements, governmental regulations, including the 340b program, and audit standards. Coordinates pharmacy staff, operations teams, Finance, system build teams, leadership, and external vendors to resolve ordering and inventory issues and improve service. Applies extensive pharmacy, inventory management, and pharmacy-system expertise with minimal direction and direct impact on departmental results.

ESSENTIAL FUNCTIONS

• Utilizes Inventory Management System to maintain appropriate PAR levels for stock, facilitating adjustments based on fluctuating use to maximize inventory turns and minimize stock outs. Monitors and controls the inventory process, performing rigorous utilization review in order to match order patterns to reflect more efficient levels of stock and adequate turnover.  Maintains proper procedures related to inventory segregation (physical and virtual) to ensure compliance with 340B regulations and practices. Identifies, evaluate and implement technology solutions to reduce inventory costs and/or improve efficiencies.
• Plans, organizes, coordinates, and oversees daily activities and workflows within the assigned area. Establishes priorities, allocates resources, monitors workload and staffing needs, and adjusts processes as necessary to maintain effective and efficient operations and meet departmental goals.
• Central point of contact for all inventory-related issues for assigned pharmacies.  Meets regularly with inventory staff at assigned locations. Analyzes purchases to ensure we are selecting the most cost-effective products and works on all wholesaler issues.
• Responsible for leading inventory counts for assigned area, including scheduling, ensuring the proper equipment for the count is onsite, and auditing to ensure any discrepancies are accounted for.
• Communicates effectively with all departmental staff including direct reports regarding inventory management issues or therapeutic options available under the guidance of Director, Pharmacy Services facilitating cost effective decisions for patient care needs.
• Directly supervises assigned staff, including hiring, onboarding, training, scheduling, task delegation, performance management, coaching, and ongoing staff development. Ensures employees have the knowledge, skills, resources, and support necessary to perform their responsibilities effectively. Monitors performance and engagement and addresses performance or development needs in a timely manner.
• Other duties as assigned

MINIMUM EDUCATION & EXPERIENCE

• Bachelor's degree and 2 years of relevant administrative, purchasing, procurement, inventory, and supervisory experience required
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of purchasing, procurement, inventory management, and supply chain practices; ability to supervise staff, analyze reports, resolve discrepancies, coordinate across teams and vendors, maintain audit-ready documentation, and use purchasing and inventory software systems. Strong communication, organization, customer service, problem-solving, and compliance-oriented judgment preferred.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.