Job Summary
Help strengthen the college’s reputation by gathering publicly available information about key stakeholders, developing strategic mailing lists for college and school use, and managing correspondence on behalf of the Dean with select audiences. Support the college-wide rollout of Academic Analytics by auditing data accuracy and developing first-hand expertise in the tool’s capabilities and data nuances.
This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University.
What You'll Be Doing:
- Routine upkeep of external stakeholder contact lists, such as deans and department heads of peer institutions, former post-doctoral employees and visiting faculty.
- Manage written correspondences with key alumni, recruiters and academics for the QS Employer and Academic surveys. A few thousand such correspondences must be sent each year many with follow-up questions as well as a need to document each individual’s consent to participate in the survey [per European privacy laws].
- Support the college and school’s efforts to collect longitudinal rankings information post analysis by converting historical records into comprehensive tables. Update these annually and work with the Director on building reports and analyses for the Administration.
- Conduct routine faculty-related data validations in partnership with the Office of Academic Affairs. Perform as-needed data accuracy audits of the Academic Analytics tool by comparing against internal records. Assist with semesterly instructor evaluation data collection and aggregation.
- Maintain dashboards to support annual reporting and create data visualizations, including charts and graphs, to effectively communicate trends, patterns, and key findings.
- Coordinate with the Office of Technology Commercialization for periodic updates of economic development indicators.
About Us:
The College of Engineering at Purdue University is among the best and largest Engineering schools in the world. With nearly 16,000 engineering students and more than 500 tenure track faculty in the college, this position has ample opportunity to have an impact at one of the world’s most influential universities.
For more information about our department, please visit:
- College of Engineering, Purdue University https://engineering.purdue.edu/Engr
- External Recognitions Program https://engineering.purdue.edu/Engr/People/Awards
- College of Engineering's Social Media https://engineering.purdue.edu/Engr/AboutUs/social
What We're Looking For:
Education and Experience:
- High School Diploma/GED
- Four (4) years’ experience in gathering or managing electronic records
- Bachelors preferred
- Work experience in higher education is preferred
Skills needed:
- Proficiency in utilizing MS Excel for record storage and familiarity with filtering, pivoting and text manipulation functions.
- Attention to detail is of paramount importance, must be able to recognize anomalies in electronic records and take corrective measures.
- Proficiency and resourcefulness in performing web searches.
- Comfort in working with and communicating to administration.
- Familiarity in using MS Access or another RDBMS or CRM for stakeholder records management is preferred.
- Must have excellent written communication skills.
- Ability to complete projects on schedule and to communicate periodic status along with any roadblocks.
- Familiarity with mass emails and techniques for tracking status of large numbers of email communications.
Who We Are:
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
Additional Information:
- Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
- Purdue will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
- FLSA: Non-Exempt (Eligible For Overtime)
- Retirement Eligibility: Non-exempt Defined Contribution Plan
Career Stream
Compensation Information:
Administrative and Operational Support 4
Pay Band S055
Job Code#20003934
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
EOE
Purdue University is an equal opportunity/equal access university