Job descriptionFull Time
HireAIScore is an independent directory that scores AI hiring vendors against a published rubric tied to the EU AI Act, NYC Local Law 144, Colorado's AI Act, and Illinois HB 3773. We're hiring an Operations Associate to help keep the day-to-day machinery of the business running smoothly - supporting our review workflows, vendor communications, and internal processes as the directory scales.
This is a broad, hands-on operations role. You'll work across teams to keep projects on track, processes documented, and information organized, with a focus on accuracy and follow-through.
What you'll do
- Coordinate day-to-day operational workflows, including tracking vendor review timelines and status updates
- Maintain accurate records and documentation across internal systems and trackers
- Support cross-functional projects by scheduling, following up on action items, and clearing blockers
- Draft and send routine communications to vendors, partners, or internal stakeholders
- Identify process gaps and propose or implement simple improvements
- Assist with ad hoc research, data entry, and reporting as needed
What we're looking for
- 1-3 years of experience in an operations, coordination, or administrative role
- Strong organizational skills and comfort managing multiple workstreams at once
- Excellent written communication and attention to detail
- Proficiency with common productivity and spreadsheet tools
- Ability to work independently, follow processes precisely, and flag issues proactively
- Comfort with ambiguity in a small, fast-moving team
Nice to have
- Experience working with structured data, rubrics, or scoring frameworks
- Interest in AI governance, HR technology, or regulatory compliance
- Prior experience at an early-stage company or small team