Job descriptionReq 1416333600

Job Summary

Serve as a key member of the Student Services team by providing administrative support to Academic Support Services and Athletic Compliance staff. As the first point of contact for visitors to the Brees Academic Performance Center, create a welcoming, service-focused experience for student-athletes, staff, and guests. Coordinate staff travel, recruitment support, room reservations, and team travel letters while helping ensure the smooth daily operation of a department dedicated to student success. Collaborate with colleagues through weekly staff meetings, provide coverage during staff absences, and manage office communications, mail, and visitor inquiries.

What You'll Be Doing:

Maintain calendars, schedule meetings, prepare agendas, collect and provide support materials, and record and distribute minutes.
Compose routine correspondence and draft non-routine correspondence.
Proofread various documents, reports and presentation materials.
Collect data for use in reports, presentations and meetings.
Assist with small event coordination, including room reservations, setups, resource needs, and catering.
Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment.
Update and maintain mailing lists, databases and websites.

About Us:

Purdue Athletics is built on unrivaled pride, unlimited potential, and a sense of shared purpose that unites staff, student-athletes, and the broader community. As part of Purdue’s 150-year legacy, Athletics exemplifies a culture of collaboration, continuous growth, and excellence, where every member is encouraged to strive for success while fostering a positive and supportive environment. Joining Purdue Athletics means joining a team committed to building a better world together—where professional aspirations thrive, innovation is celebrated, and a lasting impact is made on campus and beyond. Read more: Purdue Boilermakers Athletics

What We're Looking For:

Education and Experience:

Requires a high school diploma/GED
Two (2) years of experience in a clerical or administrative support role

Skills needed:

Excellent customer service, verbal, and written communication skills.
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
Strong organizational and time management skills and attention to detail.
Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Typing, drafting, filing, data entry, proofreading and editing skills.
Ability to identify routine problems and implement or recommend solutions.
Limited Physical Activity: Lift and carry up to 10 lbs. frequently, and up to 20 lbs.

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream

Compensation Information:
Administrative and Operational Support 2
Pay Band S040
Job Code#20002330

Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php

EOE

Purdue University is an equal opportunity/equal access university

View original posting on SAP SuccessFactors

What applying to Purdue University usually looks like

Based on publicly available information, candidates applying through successfactors typically begin by creating a profile and submitting a standardized application, often including a resume upload and screening questions tailored to the role, such as those at Purdue University. The process may include multiple stages, potentially involving an initial recruiter or HR screening, followed by interviews with hiring managers or department representatives, and possibly a panel discussion depending on the position's seniority. Applicants can generally expect to receive automated confirmation emails after submission, though response times vary and may depend on the volume of applicants and role type. Additional steps like skills assessments, background checks, or reference verification are common for certain roles, particularly technical, healthcare, or educational positions. Candidates are encouraged to ensure their application materials are complete and tailored, as successfactors platforms commonly rely on keyword matching and structured data fields during initial review stages.

Based on publicly available information. LandEarly does not verify interview process details.

Administrative Assistant