Job description

About Zip

Zip is the AI platform for enterprise procurement — built for humans and agents working together. By orchestrating procurement across teams, tools, and suppliers with the help of AI agents, companies can secure the resources they need to innovate faster than ever before.

The world’s most influential enterprises trust Zip, including T-Mobile, OpenAI, AMD, Mars, Dollar Tree, and more. Together they’ve saved over $8 billion and processed over $500 billion in spend. Zip’s team includes product leaders from Apple, Airbnb, and Meta, as well as former procurement leaders from United Health, Sanofi, MGM Resorts, Discover, and NASA.

Backed by Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator, Zip has raised $371 million, most recently at a $2.2 billion valuation and has been recognized by Forbes Fintech 50, Fast Company's Most Innovative Companies, Inc. Best in Business, and LinkedIn Top Startups.

Your Role

You're the first real impression a candidate gets of Zip. We're looking for a Recruiting Coordinator who owns both the interviewer and candidate experience end to end, and who genuinely loves being the person who makes a chaotic process feel effortless.

This is a career-building seat, not a support seat. You'll build processes from the ground up, lead candidate experience projects, and work shoulder to shoulder with recruiters and hiring managers to shape how Zip hires. If you're organized enough that nothing slips, warm enough that candidates remember you fondly, and curious enough to keep making the process better, this role is built for you. You'll report to our Head of Recruiting Operations.

You Will

Coordinate a high volume of interviews and keep recruiting calendars running like clockwork
Partner closely with recruiters and hiring managers to design a candidate experience people actually talk about
Guide candidates and internal partners through the interview process with clear, timely communication
Maintain and improve our internal systems and tools (we use Ashby), always looking for a better way to do things
Anticipate needs and solve last-minute problems on the fly, then build the longer-term fix so they don't happen again
Contribute to projects spanning candidate sourcing, reporting, referral program development, candidate surveys, and more
Handle confidential information with integrity and discretion

Qualifications

1+ years in a recruiting coordinator, recruiting operations, or similar role in a fast-paced environment
Strong desire to build a career in recruiting or HR
Strong sense of ownership
Organized, reliable, responsive, and detail-oriented (nothing falls through the cracks!)
Ability to connect and effectively communicate with people at all levels
Ability to stay calm and execute in a fast-moving environment
Customer-oriented while being positive
Ability to manage multiple projects at the same time
Exceptional communication skills
Process-oriented and enjoys continuously improving things

Nice to Haves

Experience in a start-up environment
Experience using and optimizing Ashby
Comfortable using AI tools to work more efficiently

The salary range for this role is $75,000-$90,000. The salary for this position is determined based on a variety of job-related factors that may include location, relevant experience, education, or particular skills and expertise.

Perks & Benefits

At Zip, we’re committed to providing our employees with everything they need to do their best work.

📈 Start-up equity
🦷 Full health, vision & dental coverage
🚠 Team building events & happy hours
🌴 Flexible PTO
💻 Apple equipment plus home office budget
💸 401k plan

We're looking to hire Zipsters and that means hiring people who take ownership, communicate openly, have an underdog mindset, and are excited to increase the pace of innovation for every business in the world. We encourage all candidates to apply even if your experience doesn't exactly match up to our job description. We are committed to building a diverse and inclusive workspace where everyone (regardless of age, religion, ethnicity, gender, sexual orientation, and more) feels like they belong. We look forward to hearing from you!

View original posting on Ashby

What applying to Zip usually looks like

Based on publicly available information, candidates applying through ashby for roles at Zip can typically expect an online application followed by an initial recruiter screen to review background and expectations. The process may include multiple stages, such as a hiring manager conversation, a skills or role-specific assessment, and panel interviews with team members or cross-functional stakeholders, depending on the position. Technical or specialized roles may involve a practical exercise, case study, or take-home assignment, while people-facing roles may emphasize behavioral and situational questions. Communication is commonly handled through the Ashby platform, which may send automated updates on application status. Response times vary and can depend on team needs and role seniority. Candidates can generally expect some transparency about process steps, though exact timing and number of interviews may differ by department and level.

Based on publicly available information. LandEarly does not verify interview process details.

Recruiting Coordinator