Job descriptionFull Time
Elite Hockey HQ is looking for an Executive Assistant to support senior leadership and help keep day-to-day operations running smoothly as the company grows its training platform for hockey athletes and teams. This is a highly organized, detail-oriented role for someone who thrives on managing competing priorities, anticipating needs, and keeping executives focused on their highest-value work.
What you'll do
- Manage complex calendars, scheduling, and meeting logistics for one or more executives
- Coordinate travel arrangements, itineraries, and expense reporting
- Prepare agendas, presentations, and follow-up notes for internal and external meetings
- Act as a gatekeeper and point of contact between executives and internal teams, partners, and vendors
- Handle confidential information with discretion and sound judgment
- Assist with special projects, research, and general administrative support as needed
What we're looking for
- 3+ years of experience as an Executive Assistant or in a similar administrative support role
- Excellent written and verbal communication skills
- Strong organizational skills and ability to manage multiple priorities under deadline
- Proficiency with standard office and scheduling software (e.g., Google Workspace, Microsoft Office, calendar and travel tools)
- High level of professionalism, discretion, and reliability
- Comfortable working in a fast-moving, small-team environment
Nice to have
- Experience supporting executives at an early-stage or growth-stage company
- Interest in sports, fitness, or athletic performance
- Experience with project management or communication tools (e.g., Slack, Asana, Notion)