Job descriptionFull Time
Outlink AI is looking for an Executive Assistant to provide high-level support to leadership and help keep a fast-moving software company running smoothly day to day. This is a great fit for someone who is highly organized, discreet, and comfortable managing shifting priorities in a small, fast-paced team environment.
What you'll do
- Manage complex calendars, scheduling, and meeting logistics for executive leadership
- Coordinate travel arrangements and prepare detailed itineraries
- Prepare agendas, presentations, and meeting materials, and take notes on key action items
- Act as a gatekeeper and point of contact between executives and internal or external stakeholders
- Handle confidential information with discretion and sound judgment
- Support special projects, ad hoc research, and cross-functional coordination as needed
What we're looking for
- 3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role
- Excellent written and verbal communication skills
- Strong organizational skills and meticulous attention to detail
- Proven ability to manage multiple priorities and deadlines with minimal supervision
- Proficiency with common productivity and scheduling tools (e.g., Google Workspace, Outlook, calendar and project management software)
- High level of professionalism, discretion, and trustworthiness when handling sensitive information
Nice to have
- Prior experience supporting executives at an early-stage or fast-growing software/tech company
- Experience coordinating across distributed or remote teams
- Familiarity with basic bookkeeping, expense reporting, or vendor coordination