Job descriptionFull Time
DoubleTap Consulting is a software consultancy that builds custom websites, product platforms and internal software for streaming, SaaS and commerce teams, with a senior-only team working directly with clients. We're looking for an Executive Assistant to support leadership and help keep the day-to-day of the business running smoothly, from scheduling and communications to coordinating the details behind client engagements.
What you'll do
- Manage complex calendars, scheduling, and travel logistics for one or more executives
- Serve as a gatekeeper and point of contact for internal and external communications
- Prepare, proofread, and organize correspondence, reports, and presentation materials
- Coordinate logistics for meetings, scoping calls, and client engagements
- Track action items and follow-ups to ensure deadlines and commitments are met
- Handle confidential information with sound judgment and discretion
What we're looking for
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership
- Excellent written and verbal communication skills
- Strong organizational skills and comfort managing multiple priorities under deadline pressure
- Proficiency with standard office and scheduling software (email, calendar, video conferencing, document tools)
- High degree of professionalism, discretion, and reliability
- Ability to work independently with minimal oversight
Nice to have
- Experience supporting leadership at a small or fast-moving consultancy or agency
- Familiarity with coordinating client-facing meetings or scoping calls
- Experience with project or task-tracking tools