Job descriptionFull Time
HireAIScore is looking for an Executive Assistant to provide high-level administrative support and help keep day-to-day operations running smoothly. This role is well suited to someone highly organized, discreet, and comfortable working closely with senior leadership in a fast-moving, detail-oriented environment.
What you'll do
- Manage complex calendars, scheduling, and travel arrangements for senior leadership
- Prepare, proofread, and organize correspondence, reports, presentations, and internal documentation
- Act as a point of contact between leadership and internal teams, external partners, and vendors
- Coordinate logistics for meetings, including agendas, materials, and follow-up action items
- Handle confidential information with discretion and sound judgment
- Track and help manage expenses, invoices, and other administrative processes
What we're looking for
- Proven experience as an Executive Assistant, Administrative Assistant, or similar support role
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Proficiency with standard office and productivity software (calendar, email, document, and presentation tools)
- High level of discretion when handling sensitive or confidential information
- Comfortable working independently and proactively anticipating needs
Nice to have
- Experience supporting leadership at a small or early-stage organization
- Familiarity with project coordination or basic event planning
- Interest in AI governance, hiring technology, or regulatory/compliance topics